prevents just anyone requesting accommodation who is not a legitimate
are checks and balances built into the system. For example when
a request is made you must immediately ask for their Reference
Number and if you are uncertain as to their legitimacy then you
will check with the administrators before accepting the swap.
I obligated to accept a swap request?
You can accept or turn down a swap request as you see fit. We do
however expect all members to accept requests as often as they
can and particularly if they have open rooms available.Once you
have accepted a swap it will be binding on both Host and Guest
(see agreement and code of practice)
happens if a member books with me but does not pitch?
us know and we will take disciplinary action against the wayward
member. We will still credit your account as though the swap had
I allow others (friends or family) to utilize my credits?
the credits are yours to do with what you like
the registered owner is permitted to request bookings
Please note that ALL BOOKINGS need to be made via the registered
owner of the establishment.
or family can not make a request on their own they need to work
via the registered owner.
registered owner takes full responsibility and will be held liable
by the Host for any damages or claims of misconduct of friends
or family they have sponsored.
I need to use all my credits at the same time or at one establishment?
you can book into a number of different places for how ever many
days you choose.
I have to agree to accept "guests"for the full 12days?Isn't
this too many? I am not able to take 12days leave of my business so
why should I have to have others stay with me for that amount of days?
can have "guests" for as many, or as few days, as you
choose. If you choose to (say) have "guests" for only
two days, then obviously once your initial starting package has
been used you will only have accumulated two days "credits"
(you can determine what your own level of participation will be
and tailor your portfolio accordingly)
I need to "reciprocate" the owner/s of the establishments
I stay in by having them in my establishment.
the person you stay with earns "credits" (days) which
are then "banked" with the database for his/her use when
ever they choose to use them. They can then choose to stay with
any other fellow member (including you) at a time
convenient and negotiated between themselves.
happens if I wish to terminate my membership or sell/transfer my establishment?
Do I get a refund on accumulated credits? And should I want to join
again in a few years time, would I be given another 12days starting
can terminate your membership at any stage
are no refunds on credits- remember that there are no cash transactions.
is no refund on your yearly subscription
you sell your establishment and the new owner wants to join the
scheme he/she will have to register as a new member.
you sell your establishment or close it down and provided you have
been a member for 2yrs or longer, have a credit balance in your
account and keep your subscriptions paid up to date you can apply
to the administrators to remain a member until such time that you
have utilized all remaining credits. This concession shall NOT
be applicable if you resign from Accommodation Swap for what ever
you register again within two years after terminating your membership
you will not be given another starting package - you would have
to build up "credits" before being able to swap.
said we would start with 12days credit. Once this is used and no-one
has requested to stay at my establishment can I apply for another
12days credits awarded when first registering is to get new members
started.Thereafter the system is based on a careful balance of
spending and earning credits. The principle method of growing credits
for all members is via hosting.
happens if by no fault of yours you run out of credits? There are
two ways you can recharge your credits:
have introduced a "bonus" system which allows members
to earn five credits for every new member they bring on
board. Every member can earn extra credits in this way - and
there is no "strike" against your establishment ( turning
away a booking request when you could have accepted ) you are able
to apply to Admin to purchase credits. Provided you have been a
member for more than 1 year Admin will assess your account and
advise you accordingly.
I accumulate more than 12days credit and then use them any time, perhaps
provided you remain a fully paid up member. Should you resign your
membership however for what ever reason you will lose all your
there a different credit charge between
one and five star rated establishments?
have had a good look at this and we believe that our method
is the fairest for all types of category establishments.
The argument is if a one star owner stays at a four star
establishment they should have to pay more credits than if
they had stayed with an equivalent one star rated establishment.
might work, and would be fair, on a "one on one"
swap bases (as clearly the one star owner is getting a far
better deal than the three to five star owner) But this is
not a one on one swap scheme.
emphasis is not on WHO is swapping with you - that, really,
is irrelevant. The reason for you accepting a swap is to accumulate
"credits" to be utilized when swapping with
whatever establishment you choose.It's all about how
many credits YOU can accumulate so that you are able to stay
where you want and at your choosing.
believe that a "proportionate" credit system would
be an inhibiting factor which would impact negatively
on the higher star establishments ability to earn "credits"
Most owners would be reluctant to spend more credits on swapping
with a higher rating establishment than themselves.This would
mean that members would end up swapping, more or less, on
a linear bases, to the detriment of all for earning maximum
a host can I charge for cleaning and other
there a different credit system for B&B's
and Self Catering establishments?
this system is based on trading and swapping credits. It doesn't
matter who stays at your establishment you still earn the same
amount of credits, which you can then utilize to stay where
ever YOU choose.Someone who owns a Bed & Breakfast might
very well want to stay at a self-catering establishment and
to "level the playing field" however, those who own establishments
other than self-catering would not be expected to provide
meals.(this does not mean that this could not be negotiated
or paid for separately)
establishments will have the option to accept credits in
lieu of payment for breakfast. This option is not mandatory and
can be negotiated at time of making a booking.
unit for bartering shall be: 0.5 credits per person per night/day
except if an individual uses the scheme he/she shall count as 1
note that a separate swap form must be submitted
for each room booked except if it is a self
catering establishment defined as - if the entire unit is
normally booked out as a whole.
The unit for bartering shall be:
person will count as half a credit except in the case where
there is only one person using the scheme (in which case
they will count as one credit) At the END of the stay the
credits will be rounded off to the nearest, highest, whole
number if you are a "host". If you are a "guest"
the credits will be rounded off to the nearest lowest whole
number. (both benefit - The maths is done automatically on
submission of the swap form) Should two people require two
separate rooms each person shall be regarded as one person
on their own - see table below:
person on their own in a separate room for 1 night = 1
2 persons in two separate rooms for 1 night = 2 credits
2 persons in one room for 1 night (2x0.5) = 1 credit
3 persons in one room for 1 night (3x0.5) = 1.5 credit
(see what happens when the result is not a whole
number in the example below)
As a "host" you have three guests occupying
ONE room and they stay for three nights:
3 nights at 1.5credits per night = 4.5 credits - rounded
off to 5 credits earned. (for host)
As a "guest" in the above example it will be
rounded off to 4 credits spent (for guest)
children under the age of 12yrs also count
as 0.5 credits per day?
quite a difficult one to set a policy on as some establishments charge
for kids and others don't. We have decided to give the benefit to
both parties vis a vis:-
- two adults plus two children under 12yrs of age your account will
be debited for only two adults at 0.5 = 1 credit used.
- same as above but the hosts receive 4 x 0.5 = 2 credits ( 4 adults
way both parties benefit.
if there are three persons making a booking and we need to use two
rooms instead of one?
case the person on there own utilizing a separate room will count
as 1 credit per night (as in above charging fee for 1 person on their
own) - again this will only be applicable if the establishment is
a B&B. If it is a self catering unit booked out as a whole then
it does not apply.
can I keep track of my credit/debit status?
page for choosing an establishment click on To
access your account details and all other submission forms click "here"
then click on "my credit balance".
note that members need to be responsible for and keep their
own swap form records. Our data base will store forms for up to 3
months after which they peel off the system.
prevents an unscrupulous person from using my name or establishment
in order to get a holiday?
are stringent security checks made on anyone logging in. You will
be given a unique reference number and password for your exclusive
use. However the registered person is solely responsible
for the security of his/her reference number and agrees to absolve
the administrators of any liability of whatsoever in the event
of their reference number falling into the hands of and being used
by third parties.
seen enough and want to participate, go to (click here) "registration",
and follow the procedure. Once the form has been processed and the
joining fee validated you will be sent an e-mail confirming your membership.
This e-mail will also contain your personal, unique reference/registration
number which should be kept in a safe place for all future contacts/queries
you might make.You will then receive 12days credit with which you
can immediately start trading.
forget to first read the membership terms and conditions as
laid out in the (click here) Agreement
and code of practice that all members must accept and pledge
to abide by.
if for any reason the registration form is not functioning correctly
on your browser you can also use this alternative e-mail address,
click on admin ADMIN
to manually register and subscribe.
much is this going to cost?
tried to "compare apples with apples" by charging not more
than one days takings, for two people sharing, in a middle of the
range (3 star) guest house.
note that on registration there is an initial joining fee
that all new applicants must pay plus a proportionate subscription
fee for the months remaining up to June. Thereafter an annual
subscription fee payable in June. Go to the joining
fees table for quick reference on fees due when joining.
are structured to encourage you to remain a member and even if you
don't trade credits for a couple of years the membership fee is so
low that you will make it all up with just one nights swap.
less than one days takings can anyone not afford to join?